Add/Withdraw Policy
Registering for Classes
Registration fees are due at the time that you register for classes. Students can register by visiting the Continuing Education website at www.continuing-ed.calpoly.edu or by contacting the Continuing Education registration office at (805) 756-2053.
Students should register each quarter before the first day of class to avoid any late fees. In order to save on course fees students can enroll in classes by the priority registration deadline.
Students registering after the priority registration date will pay the full fee. If registration occurs after the first day of class a late fee will be charged.
If students elect to have their students accounts billed for their tuition because of financial aid, they will need to contact the Continuing Education registration office at (805) 756-2053 and ask the registration staff to bill their financial aid account.
Registrations are processed nightly - with the following exceptions:
- you have not met pre-requisites
- you have holds on your student account
Classes will appear on the student's portal within twenty-fours of processing payment.
Dropping a Class
All requests to withdraw from any classes must be done in writing to the Continuing Education Office in Jespersen Hall Building 116, room 101 or by fax to (805) 756-5933.
If you plan to drop any or all of your classes for the term; you must do so prior to the first day of the term in order to have your fees refunded, less a $25.00 processing fee per class. Students will receive a refund of 65% of the registration fees if the withdrawal request is received prior to the last day of the third week of the quarter. Refunds are not authorized after the last day of the third week of the quarter.
Students may drop unwanted classes with a written request to the Continuing Education office either in person or by fax to (805) 756-5933 until the third week of class.
After the third week of class until the last day of the 7th week students can withdraw from classes for serious and completing reasons by completing a Petition to Withdraw from a course form from the Continuing Education office and obtain their instructors signatures. There is no refund at this time.
After the 7th week of instruction through the last day of instruction students can withdrawal from classes for emergency reasons only. Students must obtain a Course Withdrawal Petition form and obtain the approval of the instructor, advisor and Associate Dean of the college offering the course. There is no refund at this time.
If you are told by the instructor to drop a class, be sure to do so immediately.
If you are enrolled in the wrong class or section at the end of the term, you will receive a failing grade. Correct enrollment is the student's responsibility, so be sure to verify your schedule and drop unwanted courses before the drop deadline. Following the end of the drop period, students wishing to withdraw from a class must do so by submitting a course withdrawal petition with approval signatures.
Forms can be obtained from the Continuing Education Office
Cancelled classes: Students will be automatically removed/dropped from cancelled classes.
How refunds are disbursed: Once a refund of registration fees is calculated, it is treated in the following manner: a refund will come in the form of a check within four to six weeks of the process date. Your calculation is in accordance with the formula for refunds established in Title V of the California Administration Code. Fees paid by check will be refunded by check. Please allow up to eight weeks from the date the refund is requested to receive the check. Fees paid using a credit card are credited back to that card. Your credit should appear on your next monthly statement. If we are unable to issue a credit directly to the card, a check will be issued and, as stated previously, refunds by check take eight weeks or longer.